Senior Administrative Specialist New

Senior Administrative Specialist

  • Carderock, Bethesda, MD
  • Full-Time
  • Posted November 22, 2022

About this Position

PAI is seeking a Senior Administrative Specialist in support of the Naval Surface Warfare Center, Carderock Division’s Property Management and Corporate Business Operations Support Contract. The Senior Administrative Specialist position will provide direct supporting assistance to executive level staff at Carderock Division while performing administrative and clerical duties to support business operations and ensuring the efficient and timely submission of outputs and business reports. The Senior Administrative Specialist will independently manage business/administrative processes that requires the review, editing, and routing of packages for senior level approval and direct interaction with senior leadership. They will determine the scope and nature of actions required to fulfill the customer’s needs, while mitigating potential issues that may arise from existing business processes. They will leverage experience to respond to all customer concerns, and provide details about the requests, interpret guidelines for customers, and make recommendations in consideration of other possible options and non-traditional approaches towards resolution while adhering to Federal regulations, policies and procedures. The Senior Administrative Specialist will correct discrepancies based on practical experience. They will recommend new or revised operating procedures to meet changing business needs. They will respond to a variety of questions that originate from personnel within or outside the office or agency. They will develop solutions to maximize organizational performance, efficiency, asset visibility, and/or to meet the desired specifications of the customer. The Senior Administrative Specialist will improve and establish policies, methodologies, and standing operating procedures (SOPs), to facilitate enterprise level operations. They will assist in the preparation of and/or presentation of executive level briefs, while collecting data and developing metrics as required. They will assist in any task assigned by the customer in support of business management solutions or functions. They will track and control scope of work, resource utilization, schedules, and work accomplishments as assigned. 

Desired qualifications include:

  • A Bachelor’s degree from an accredited college or university (e.g., Business Management, Project Management, Industrial & Organizational Psychology, Mathematics/Statistics, and/or Information Technology Management).
  • Possess a minimum of 4 years of experience in the application of administrative and technological concepts, principles, and practices in support of and at the executive management level.
  • Possess a minimum of 4 years of experience in the use of highly developed oral and written communication skills.
  • A strong level of proficiency and possess a minimum of 4 years of experience in the development of expert level deliverables using basic Microsoft products (Word documents, PowerPoint presentations, Excel spreadsheets and project).
  • Experience in the use of HP Content Manager Navy Records Management Software or a comparable software, Adobe Lifecycle (Form Creation), and Microsoft SharePoint.
  • Experience that demonstrates the development of Tableau or Power BI visualizations to communicate metrics.
  • Be able to demonstrate experience and skill sets of converting a manual workflow process into an automated process through the use of Microsoft or Service Now tools.
  • A minimum of 2 years of experience independently managing a business/administrative process that requires the review, editing, and routing of packages for senior level approval and direct interaction with senior leadership.
  • Demonstrate the ability to work collaboratively to achieve objectives.
  • Possess excellent written and oral communications skills, to include public speaking.
  • Lean Six Sigma Green Belt (Preferred)
  • A Secret Clearance is required.

How to Apply

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